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Kym Foster

Grays Harbor County Superior Court Clerk
The County Clerk is an elected official provided for by the Washington State Constitution whose responsibilities are assigned by local and state rules and statute.

One Mission: Justice with Dignity and Speed

EMERGENCY COVID-19 UPDATE TO COURT PROCEDURES
Presiding Judge David Edwards has issued the following:
General Order 2022-02 affects the daily operations of the court.
Masks are to 
be worn inside the courthouse and in all courtrooms. 


ADDRESS:
102 W Broadway Ave, Suite 203
Montesano, WA 98563

OFFICE HOURS:
Monday - Friday 8:30 a.m.- 12:00 p.m. & 1 p.m. - 5:00 p.m.
(CLOSED ON MAJOR HOLIDAYS)
Phone: (360) 249-3842

HOLIDAY SCHEDULE:
We will be closed the following days.


Presidents Day-Feb. 21, 2022 Monday
Memorial Day-May 30, 2022 Monday
Emancipation Day (Juneteenth) Observed-June 20, 2022 Monday
Independence Day-July 4, 2022 Monday
Labor Day-Sep. 5, 2022 Monday
Veterans Day-Nov. 11, 2022 Friday
Thanksgiving Day-Nov. 24 & 25, 2022 Thursday & Friday
Christmas Eve Day Observed Dec. 23, 2022 Hours: 8 am-10:30 am
Christmas Day Observed Dec. 26, 2022 Monday


HOW TO FILE:
In-Person
Mail
E-Filing is not available.
We cannot accept filings via email.


Contact Us!

 
The Superior Court County Clerk
The County Clerk is one of several independent, elected officials provided by the Washington State Constitution, with specific and special duties assigned by statute, local and state court rules. The position of County Clerk is best characterized as the administrative and financial officer of the Superior Court. The purpose of the office of County Clerk is to ensure the separation of powers among the three branches of government by preserving the integrity of the judiciary. Those three branches are Executive, Judicial and   Legislative. This purpose is accomplished in three ways.

By being independent of the judicial branch, the Clerk protects the judiciary from the appearance of impropriety or unfairness in the setting of cases, implementation of orders, or investment of funds.

The Clerk is located in the Executive Branch of government and provides the avenue for external oversight of the judiciary without legislative or executive branch interference with its actions, integrity or independence.

As an independent elected official, the Clerk preserves for the public unfettered access to a fair, accurate, and independently established record of the opinions, decisions, and judgments of the court.

Specific functions of the Superior Court County Clerk include:
Administrator of court records and exhibits: All documents presented in a superior court cause of action must be received and processed by the Clerk. The processing of court documents involves record classification, assignment of cause number, computerized docketing and manual filing of hard copy records. Records must be maintained, retained and purged in accordance with statutory time constraints, and required archival standards.
Financial Officer for the Courts: As the court's agent, the Clerk collects statutory fees, fines, trust funds and support funds; she maintains a trust account for monies received; she has established an accounting system for receipting and disbursing monies ordered by the court; and the Clerk further provides an investment plan for monies held. The collection, accounting and investment of court monies are done to ensure that the interests of the public and the county are secured.
Quasi-judicial Officer: For the issuance of writs, subpoenas, and other court-related orders, the Clerk serves a quasi-judicial function (to exercise discretion of judicial nature.) 
Duties: Review court documents for possible errors; perform acts required by law; issue letters testamentary; warrants (civil and criminal), and writs of execution, garnishment, attachments, restitution and orders of sale.
Ex Officio Clerk of the Court: Under the Constitution of the State of Washington, the Clerk has the title of Ex officio clerk of the court. This requires the Clerk's presence at all court sessions for the purpose of receiving and recording court documents and   exhibits; and to establish an independent record of court proceedings for the public.
Justice System Administrator: In this role, the Clerk identifies and articulates the changing needs of the court record processing, of the storage, retrieval and disposal of documents, records and exhibits; and of the collection, accounting and investment of court monies to ensure that the interests of the public and the county are secured.
Departmental Administrator: As the administrator of a county department, the Clerk has the responsibility to establish office policies, budgets, and procedures in accordance with the established guidelines and policies of the Board of County Commissioners.

Accuracy and Efficiency
Accuracy and efficiency are critical in the Clerk's office, as even the slightest error or omission in indexing, posting, filing, preparation of writs or disbursements of funds affects the life or property of members of the public.

Operations and Workload
The Grays Harbor County Clerk's Office serves the citizens of Grays Harbor County and is responsible for the administrative and financial functions of Superior Court. In general, it provides the following support to the Grays Harbor Superior Court: Receiving and processing all legal documents and exhibits filed in Superior Court cases, along with other records required by statute; filing, updating, maintaining and archiving court records; attending and making a record of all court hearings and trials; summoning and processing all superior court proceedings; entering all judgments and processing all appeals from court decisions; receipting and disbursing trust funds, support and restitution payments; providing assistance to victims of domestic violence; providing customers with mandatory forms packets in domestic relation case types; and collecting fees for filings and other services.